1.1 We take your privacy seriously and this privacy statement (Privacy Statement) sets out how we will handle your personal data securely and in accordance with your rights.
1.2 GatenbySanderson Limited (we, us, our) is a registered data controller under the terms of the UK General Data Protection Regulation (GDPR). Details of our notification to the data protection regulator may be found in the Information Commissioner’s Office Public Register of Data Controllers at ico.org.uk under registration number Z9032296. Our registered office address is at 14 King Street, Leeds, West Yorkshire, LS1 2HL.
1.3 Our Data Protection Officer is: Nathan Tittensor.
2.1 This Privacy Statement explains what information we collect about you when you:
2.2 Please read this Privacy Statement carefully to understand how we will treat your personal data. In this Privacy Statement, references to you or your shall mean you as a user of the Websites and/or our Services.
2.4 By using the Websites and/or our Services you will be regarded as having accepted the terms of this Privacy Statement. Please do not use the Websites or our Services if you do not agree to the terms of this Privacy Statement.
2.5 We recognise that in some circumstance (for example, because you are on holiday) you may authorise one of our consultants to register Your Account on our Main Website and / or to apply for job vacancies on your behalf. In such cases, we will still require you to provide us with your consent to us processing your personal data in accordance with this Privacy Statement. We will contact you by email, attaching a link to a copy of this Privacy Statement and we will ask you to confirm by return email that you agree to our processing of your personal data in accordance with this Privacy Statement. Please note that our consultants will not be able to register Your Account on our Main Website, apply for job vacancies on your behalf or process your application any further until we have received your consent by return email.
3.1 When you use the Websites and / or our Services we may ask you to provide certain information such as, your name, date of birth and contact details (including your address, email address, and contact telephone number).
3.2 When you register Your Account with us on our Main Website or wish to apply for job vacancies listed, we may also ask you to provide certain information including:
Sensitive personal information
3.4 In order to provide you with our Services we may also need to collect personal data which the Data Protection Act 2018 (DPA 2018) and the UK GDPR regards as sensitive or special categories of personal data, such as information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health or sexual orientation (Background Information) and/or information relating to any criminal convictions you have or offences you may have committed (Criminal Records Information) (Background Information and Criminal Records Information, together, being Sensitive Data).
3.5 By completing our equal opportunities form (Equal Opportunities Form) which forms part of our online application process (in respect of your Background Information) and/or by providing us with any Criminal Records Information requested for the purposes of providing our Services you will signify your explicit consent to such Sensitive Data being processed by us.
3.6 Please note that answers to all questions on our Equal Opportunities Form are optional and you can always provide a “prefer not to say” response. However, we may be required to obtain Criminal Records Information from you in order to assess your suitability for certain job roles; if you do not wish to provide your Criminal Records Information then we may be unable to process your application (including dealing with any in-flight applications) any further.
4.1 You have the right to be told the legal basis and purposes for the processing of your personal data. We are relying on your explicit consent to the processing of your personal data (including any Sensitive Data, as defined above). This means that if you exercise your right to withdraw your consent (please see paragraph 8 below) we will no longer be able to process your data (including dealing with any in-flight applications). Please note we may retain a copy of your data in accordance with our data retention policy.
4.2 We may use your information for the following purposes:
4.3 Please note that we may also use your personal data to prepare, use and disclose statistical and demographic information regarding use of the Websites for the purposes of improving the Websites (in pursuit of the legitimate interests of improving the Websites for the benefit of you and our other clients to whom we provide our Services) and for our marketing purposes (in no circumstances will you be capable of being identified from such statistical and demographic information).
4.4 We shall periodically check that the personal data we store for you is accurate. If you would like to update the personal data we hold about you, please contact us with your request using the contact details at paragraph 11, below or by logging-in to Your Account and updating your personal details on the My Account page.
4.5 In connection with any job vacancies for which you apply using our Websites, we may ask you to complete a diagnostic assessment in order to assess your suitability for such vacancy and in order to provide our Services (Assessment). Employment-focused diagnostic Assessments are a way of assessing your interests, values, motivations and behavioural styles and cognitive abilities in connection with any prospective employment role you apply for and may take a variety of forms, including personality questionnaires, reasoning tests, surveys and behavioural simulation exercises. Where we ask you to participate in one of our Assessments, we will separately require you to enter into our Assessment Privacy Statement in relation to any of your personal data which we process in relation to such Assessment.
5.1 As part of using our Services, we may share your personal information with the following parties:
5.2 We may also share your personal information with third parties:
6.1 If you are registering Your Account, applying for job vacancies on our Websites and/or using our Services from:
6.2 We shall ensure that any such transfers outside of the United Kingdom and the EEA are lawful and with an adequate level of protection and that your personal is kept secure in accordance with the DPA 2018.
7.1 We only store your personal information for as long as necessary for the purposes listed in paragraph 4. This data is retained for a period of four years.
8.1 You may exercise your rights below by contacting us using the contact details in paragraph 11 of this Privacy Statement.
8.2 Access to your personal data: You may request access to a copy of your personal data by contacting us using the contact details in paragraph 11.
8.3 Right to withdraw: You may withdraw your consent to us processing your personal data at any time. Please contact us using the details located at paragraph 11 if you would like to withdraw your consent and we will delete your data in line with your right to erasure at paragraph 8.5 below. Please note that in the event that you wish to exercise your rights under this paragraph 8.3, we may be unable to process your application any further (including any in-flight applications) or continue to provide our Services to you.
8.4 Rectification: You may ask us to rectify inaccurate information held about you. If you would like to update the data we hold about you, please contact us using the details in paragraph 11 or by logging-in to Your Account and updating your information on the “My Account” page accordingly.
8.5 Erasure: You may ask us to delete your personal data. If you would like us to delete the personal data we hold about you, please contact us using the contact details in paragraph 11 and specify why you would like us to delete your personal data. Please note that in the event that you wish to exercise your rights under this paragraph 8.5, we may be unable to process your application any further (including any in-flight applications) or continue to provide our Services to you.
8.6 Portability: You may ask us to provide you with the personal information that we hold about you in a structured, commonly used, machine readable form, or ask for us to send such personal data to another data controller by contacting us using the contact details in paragraph 11.
8.7 Right to object: You may object to our processing of your personal data pursuant to this Privacy Statement. Please contact us using the details in paragraph 11, providing details of your objection. Please note that in the event that you wish to exercise your rights under this paragraph 8.7, we may be unable to process your application any further (including any in-flight applications) or continue to provide our Services to you.
8.8 Make a complaint: You may make a complaint about our data processing activities to a supervisory authority, for the UK this is the Information Commissioner’s Office, at ico.org.uk.
9.1 We will treat all of your information in strict confidence and we will endeavour to take all reasonable steps to keep your personal data secure once it has been transferred to our systems. We adopt and ensure any third party suppliers providing services on our behalf adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, and data stored on the Websites and associated databases.
9.2 Please note that the internet is not a secure medium and we cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information and dealing online over the internet and will not hold us liable for any breaches of your data protection rights attributable to the transmission of your personal data over the internet.
10.1 We may modify this Privacy Statement from time to time, so please review it regularly.
10.2 If we change this Privacy Statement we shall notify you by means of notice on our Main Website homepage and/or by notifying you through Your Account.
10.3 This Privacy Statement was last amended on 20th March 2023.
11.1 If you have any queries relating to this Privacy Statement or our use of your personal data or you wish to exercise any of your rights under this Privacy Statement please contact: